Elmatica General Packing Requirements - rev 6 , October 2018

Previous version: Elmatica General Packing Requirements - rev 5 , March 2018

(Changes from rev 4 = shipped quantity requirement and package slip, in blue )



1) Supplier Invoice shall not be attached or inside the box.

2) COC and outgoing reports shall be inside the box clearly marked with "Documents Inside". Such documents shall not contain unit price or NRE price.

3) Elmatica Package Slip (provided in the PO mail) shall be packed together with supplier COC and outgoing report. Quantity in the package slip shall be change to actual quantity.

4) Full and Exact quantity according to PO must be shipped out. 

5) If partial or shortage quantity has been approved to ship, all documentation (such as invoice, package slip, package label, packing list, etc) must reflect the actual quantity. 

6) If due to x-out, you need to ship quantity more than the PO quantity, you must indicate all documentation to reflect the actual quantity. Due to custom requirements, we do not accept Free of Charge (FOC) quantity. You are allowed to invoice not more than 5% of PO quantity due to x-out arrays.



1) Please use the labels provided by Elmatica together with the PO. The Label shall be attached to each box and to each inner package.

2) Please use a pen to note how many boxes and the number of the current box on each label; e.g. "Box 1 of 2".

3) If the shipment includes more than one date code, all date codes SHALL be written in the COC.

4) If a box has more than one date code, all date codes and the quantity for each date code shall be written on the box label. 2-3 different D/Cs on same order is acceptable, but more need to be discussed/approved by Elmatica technical department case by case.


Inner packing Guide:

1) Packing film and filling material shall be in accordance to general ESD requirements. No electrostatic material can be used inside the boxes.

2) Filling and inner packaging shall be sufficient for normal transport to keep the inner packing in a sealed condition until its final destination.

3) Inner packing of max 20 units (panels/boards)

4) Add active desiccant accordance to IPC/J-STD 033B (update revision applicable)

5) Add HIC in accordance to "Elmatica requirement to HIC". (document below) 

6) If Moisture Barrier Bag is specified in the order, the packing and bag material shall meet requirements in IPC1601 4.2.2.

7) Each inner packing shall have one date code only.

8) In the case of x-out in panels allowed, such panels shall be packed in separate inner packing and if possible sorted with one type of x-out per inner packing.


Carton box Guide: 

1) Maximum weight of each box is 20 kg.

2) The box material shall be sufficient to withstand normal transportation to end (overseas) destination.

3) Do not Under-filled boxes and Overloaded carton boxes. 

4) Seal the carton box with H-shape taping for maximum strength on the top and bottom of the box. 

5) Strapping is required for all 15kg weight and above per carton box. 

6) Any individual order above 10 cartons, and/ or multiple orders above 200 kg, use pallet. 

7) One box can have more than one datecode. (re. instruction for "Labels" and "Inner packing Guide # 6")

8) Inner packing with panel x-out can be packed in the same box as perfect panels, but the box shall be clearly marked "Panels with x-out"


Packing list: 

1) Package number, carton box size, date code, net weight, gross weight information for each cartons box are required.  (below template can be used)

2) Pallet size is required too if applicable.


Palletizing Guide:

1) Pallet must be paper pallet or wooden pallet with IPPC marked. Always ensure the pallet is designed to carry the weight  of goods being shipped.

2) Stack boxes squarely on the pallet, corner to corner with no overhang on any side.

3) Avoid pyramid stacking which makes boxes more susceptible to damage from  other shipments. The method is also subject to a surcharge due to the wasted space it creates when loading.


                                Overhang Stack                                    Pyramid Stack

4) Distribute weight evenly on the pallet to avoid excess pressure being placed on box contents. For heavier shipments, T-stack loading is recommended. Column stack should only be used if T-stack pallet can not be achieved.


  T-stack                                                     Column Stack

5) Vertical edge protectors not only reduce damage to box edges during transport but also help to stabilize the load.

6) Top wooden plank is required for sea and train shipment with even top pallet.


Edge protectors                                        Top wooden plank

7) Apply the shrinkwrap by tightly rotating the film around  the consignment.

8) Strapping is an ideal way to secure the shipment.

9) All labels as per packing requirement must be clearly visible.

10) Maximum pallet piece dimensions LxWxH is 120 X 110 X 110cm.

11) Do not double stack pallet.


Special Requirements:

If the PO contains packaging requirements from end Customer, Customer Specific requirements shall be followed when more strict than this standard requirement.

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