Elmatica Portal Guide
Table of Content
How to sign up and use the Elmatica Portal
How to see list of RFQ’s and reply “Bid” or “No-Bid”
Purchase orders and status, to enter tracking info and upload invoices
Purchase Order General Information
How to sign up and use the Elmatica Portal
When you are invited by Elmatica to use the Elmatica Portal you will receive an invitation via email. Look for an email from bot@elmatica.com as shown below:
Once you accept the invitation, you will need to set a password for your account.
After you have set the password, you will be logged in to auth.elmatica.com Click on the Elmatica Portal app, and you will enter the Portal.
How to see list of RFQ’s and reply “Bid” or “No-Bid”
In the portal, choose Supplier RFQ’s on the left side. Choose the relevant RFQ and click on the ID number, to see details.
When you see the Quoting lines, you can choose to Bid or No Bid on each of them:
Bid on RFQ
If you want to bid, click the “Bid” button on the correct line, fill in the info in the window that appears (all fields are required), and click “Bid” again.
No Bid on RFQ
If you don’t want to Bid, click the “No Bid” button on the relevant line, select reason and add a comment (optional) before you click “No Bid” again.
Note: If you encounter an error such as the one below. Please retry to Bid / No Bid in about 10-15 minutes, as the record might be locked by an Elmatica user. If the error persists please contact the Elmatica’s Procurement Department or send an email to it@elmatica.com
Purchase orders and status, to enter tracking info and upload invoices
Click on “POs” to see your list of Purchase Orders and general info about them. Click on the “OPEN” button to handle one specific PO.
The Purchase order page consists of three parts: An area with general information, the “Tracking info” area, and the “Upload Invoice” area.
Purchase Order General Information
The information in this area is automatically updated and shows key information about the order.
- Order ID: Elmatica’s unique order number
- Status: Shows status for this order
- Supplier: The name of the Supplier
- Customer: The name of the Customer
- Requested quantity: The number of single PCB units requested
- Confirmed quantity: The confirmed number of units confirmed by the Supplier
- Delivered quantity: The number of units shipped so far
Tracking Info
This information should be provided by the Supplier or someone who is involved in the shipment/logistics.
- Unit weight (gr): Enter the weight of one single PCB unit in grams
- Total package weight (kg): Enter the total (gross) weight of the package shipped in kilograms
- Units shipped: Enter the number of single PCB units in the package shipped
- Number of cartons: If the total package is divided into Cartons, please enter the number of cartons here
- Tracking: Dependent on the shipment agreement, you will be presented
- Hub Tracking
- Direct Shipment (Tracking number only)
- BBX Shipment (Mother Tracking and baby tracking numbers)
- Save: Remember to click “Save” whenever you have entered new information
Upload Invoice
This information should be provided by you the Supplier.
- Select Invoice: Click and choose the correct document (1 - one - file may be uploaded)
- Amount: Enter the correct amount, in the relevant currency
- Issue date: Enter the correct issue date of the invoice
- Invoice number: The supplier’s invoice number
- Issued to: Please select the company you are invoicing “Elmatica AS” or “Elmatica Gmbh”. This should match the company name on your invoice.
- Save: Remember to click “Save” whenever you have entered new information
Support
If you experience any issues with Elmatica Portal (i.e. unable to upload invoice, answer a quote, or submit PO information) please contact it@elmatica.com.
If you need additional users to be added to your team, please send the request to it@elmatica.com
Note: Elmatica Portal supports listed browsers
- Chrome
- Safari
- Microsoft Edge
- Firefox
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